How to Choose an Office Printer

The best printer for your office depends on what you print, how often you print and which features your team needs. Start with those questions before comparing models.

Decide what you need to print

If you mainly print text documents, consider the speed and cost of everyday printing. If you regularly print colour graphics or images, check the colour print features and supported paper types for each model.

Compare inkjet and laser printers

Inkjet and laser printers use different consumables. Inkjet models use ink cartridges or tanks, while laser models use toner. Compare the purchase price alongside the cost and availability of the correct replacement consumables for the exact printer model.

Estimate your print volume

Think about how many pages your office prints in a typical month. Check the manufacturer’s stated print speed and recommended usage information, where available. A printer that suits occasional use may be inconvenient for a busy shared office.

Choose the functions you need

Decide whether you need printing only or an all-in-one model that can also scan and copy. If you print double-sided documents often, check whether automatic two-sided printing is included. Confirm the paper tray capacity and supported paper sizes.

Check connections and compatibility

Review the listed USB, Wi-Fi or network features. Check the manufacturer’s compatibility information for the computers, phones and software your office uses.

Review the listing before checkout

Confirm the exact printer model, included items, warranty information, current price and availability. Check the delivery terms and returns policy. Do not assume that spare ink or toner is included unless the product listing says so.

DayByDeals is a marketplace. Products may be sold by Day By Deals (Pty) Ltd or participating marketplace sellers. Check the seller identified on the product page before placing your order.

Need help choosing?

Make a list of your required functions and approximate monthly print volume. For a question about a specific listing, visit the DayByDeals Help Centre.